Volunteer Forms

FORM CATEGORIES

General Volunteer Forms
Volunteer Service Agreement Forms
Volunteer Reporting

GENERAL VOLUNTEER FORMS

Incident, Injury and Insurance Protocol and Forms (Click Here)
Volunteer Information Form (Click Here)
Youth Volunteer Forms
Youth Guardian Consent Form	Fillable PDF Form To access interactive, fillable features you must download and use Adobe Reader
Background Check to Work with Youth	Link to Authorization Release Form
ATC Youth Volunteer Consent	Sections 26-32 of the ATC Volunteer Form must be completed and signed by a parent or legal guardian Appalachian Trail Conservancy Volunteer Form
Volunteer Trail Leader Forms
Expense Reimbursement	Guidelines and Forms
Trail Project Approvals	Webforms
Volunteer Assignment Changes	Email [email protected] and please include the following information: Name of Volunteer Volunteer's Email Region If necessary, Trail Segment Details of Change (New Assignment or Resignation)

VOLUNTEER SERVICE AGREEMENT FORMS

Appalachian Trail
Volunteer Location	Volunteer Role	Required Form(s)	Form Due	Send To	Stipulations/Notice Required
Appalachian Trail, Side Trails, and Appalachian Trail Corridor on APPA lands, State Lands, or another National Park Service unit	All Volunteers*	Appalachian Trail Conservancy Volunteer Form Please select New York-New Jersey Trail Conference for Group Name	Every 5 Years	Submit Online Form	N/A
New Jersey
Volunteer Location	Volunteer Role	Required Form(s)	Form Due	Send To	Stipulations/Notice Required
Essex County Parks (Lenape Trail and Eagle Rock Reservation)	All Volunteers*	Instruction Sheet (Must Follow) Essex County Parks Volunteer Form	Once at start of volunteering	Volunteer@ nynjtc.org	Trail Volunteers must notify Trail Supervisor prior to performing any activities outside of standard trail maintenance, such as holding large-scale vegetation removal or reblazing efforts.
Morristown National Historic Park	All Volunteers*	Morristown Volunteer Form	Once at start of volunteering; Volunteers are prompted to fill this out and submit at the start of their role	Trail Supervisor Estelle Anderson	Digging in the soil and moving clusters/piles of rocks is not permitted without prior permission from NPS and the presence of an archaeologist may be required.
Delaware Water Gap National Recreation Area	All Volunteers*	Instruction Sheet 1. Position Description 2. Volunteer Service Agreement Form 3. COVID-19 4. Trail Maintenance Job Hazard Analysis	Annually	Volunteer@ nynjtc.org	All volunteers must record volunteer activities on Individual Volunteer Log and submit to Supervisor monthly. Trail Volunteers must notify Trail Supervisor prior to performing any maintenance activities outside of standard trail maintenance, such as: trail reroutes, reblazing, vegetation removal outside the trailway, invasives removal, digging in previously undisturbed soil, and using power tools. Sawyers: Chainsawing is not allowed in the Delaware Water Gap National Recreation Area except on the Appalachian Trail.
New York Catskills
Volunteer Location	Volunteer Role	Required Form(s)	Form Due	Send To	Stipulations/Notice Required
Catskills Park: Sundown Wild Forest, Willowemoc Wild Forest, Big Indian Wilderness, Slide Mountain Wilderness, Phoenicia Wild Forest, Overlook Mountain Wild Forest, Indian Head Wilderness, Balsam Lake Mountain Wild Forest, Delaware Wild Forest, Dry Brook Ridge Wild Forest, Hunter/West Kill Wilderness, Kaaterskill Wild Forest, Windham Blackhead Range Wilderness, Elm Ridge Wild Forest, Rusk Mountain Wild Forest, Halcott Mountain Wild Forest, Shandaken Wild Forest, Colgate Lake Wild Forest	Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers	Instruction Sheet (Must Follow) DEC Individual Application	Once at start of volunteering	Volunteer@ nynjtc.org	Catskills Volunteer Overview Volunteer must give 48-hour notice to appropriate Forester contact. Region 3: Michael Callan Region 4: Alicia Vanderveur DEC approval and assistance required for heavy construction and trail reroutes. Blazing is not permitted with the exception of official Long Path Markers at intersections and trailheads. Applying signage, removing large blowdowns, and felling trees/vista maintenance are prohibited.
	Episodic Volunteers: Workshop and Work Trip Attendees, Roving Trail Team, Roving Shelter Caretakers, Habitat Helpers, Invasives Strike Force Removal Crew	DEC Limited Use Application	Group Leader submits immediately following each work trip	Volunteer@ nynjtc.org
New York West of the Hudson
Volunteer Location	Volunteer Role	Required Form(s)	Form Due	Send To	Stipulations/Notice Required
Blauvelt SP, Goose Pond Mountain SP, Harriman SP, Bear Mountain SP, High-Tor SP, Minnewaska SP, Sterling Forest SP, Schunemunk Mountain SP, Storm King SP, Nyack Beach SP, Tallman Mountain SP, Rockland Lake SP, Hook Mountain SP, Bristol Beach SP, Franny Reese SP, Highland Lakes SP, Knox's HQ SHS, Stony Point Battlefield SHS	All Volunteers*	Online OPRHP Form (Preferred method, also covers OPRHP Taconic Region Parks) Or Palisades Region PDF Form	Annually	Submit Online Form or Mail paper form to Palisades Regional Office	Trail Crews: Submit to the park a list of planned worktrips for approval before volunteers begin any work. Ad hoc trips or projects also need approval before starting any work. Chainsawyers must notify park manager before work begins.
Neversink River Unique Area and Wolf Brook Multiple Use Area	Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers	Instruction Sheet (Must Follow) DEC Individual Application	Once at start of volunteering	Volunteer@ nynjtc.org	Volunteer must give 48-hour notice to Supervisor prior to any volunteer activities, and specify when planning to use chainsaws or other power tools. Volunteers may work in collaboration with the DEC to mark trails, but no trail markers will be given directly to the volunteer.
	Episodic Volunteers: Workshop and Work Trip Attendees, Roving Trail Team, Roving Shelter Caretakers, Habitat Helpers, Invasives Strike Force Removal Crew	DEC Limited Use Application	Group Leader submits immediately following each work trip	Volunteer@ nynjtc.org
Shawangunks and Surrounding lands: Bashakill WMA, Gobblers Knob SF, Huckleberry Ridge SF (including the Ridgeview Property), Graham Mountain SF, Roosa Gap SF, Shawangunk Ridge, Long Path	Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers	Instruction Sheet (Must Follow) DEC Individual Application	Once at start of volunteering	Volunteer@ nynjtc.org	Volunteer must give 48-hour notice to Supervisor prior to volunteering, and specify when planning to use chainsaws or other power tools.
	Episodic Volunteers: Workshop and Work Trip Attendees, Roving Trail Team, Roving Shelter Caretakers, Habitat Helpers, Invasives Strike Force Removal Crew	DEC Limited Use Application	Group Leader submits immediately following each work trip	Volunteer@ nynjtc.org
Long Path North: Burnt-Rossman Hills State Forest, Patria State Forest, Vroman’s Nose Unique Area, Cotton Hill State Forest, Dutch Settlement State Forest, Partridge Run SF/WMA, Cole Hill State Forest, Featherstonhaugh State Forest	Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers	Instruction Sheet (Must Follow) DEC Individual Application	Once at start at volunteering	[email protected]	A gas-powered or electric push mower may be used to cut grass where the trail runs through open fields. String trimmers may also be used. Anyone operating a gas-powered or electric push mower or a string trimmer must wear proper personal protective equipment (PPE) such as hard hat, eye protection/face shield, hearing protection, and work gloves. Activities which require additional written approval: Establishing or laying out new trails Re-routing existing trails Lean-to maintenance Cutting standing trees 3” or greater in diameter Cutting downed trees 12” or great in diameter Culvert Installation Bridge construction/repair Installation of any signage aside from DEC approved trail markers Use of a motor vehicle
	Episodic Volunteers: Workshop and Work Trip Attendees, Roving Trail Team, Roving Shelter Caretakers, Habitat Helpers, Invasives Strike Force Removal Crew	DEC Limited Use Application	Group leader submits immediately after each work trip	[email protected]
New York East of the Hudson
Volunteer Location	Volunteer Role	Required Form(s)	Form Due	Send To	Stipulations/Notice Required
Hudson Highlands SPP, Fahnestock SP, Taconic SP, Wonder Lake SP, FDR SP, Mills Norrie SP, Rockefeller SPP, Old Croton Aqueduct SHP, James Baird SP, John Jay SHS, Donald J. Trump SP	All Volunteers*	Online OPRHP Form (Preferred method, also covers Palisades Region Parks) Or Taconic Region PDF Form	Annually	Submit Online Form or Mail paper form to Taconic Regional Office	Volunteers maintaining trails in the Taconic region are required to notify their Trail Supervisor prior to any maintenance trips. Trail Crews: Submit to the park a list of planned worktrips for approval before volunteers begin any work. Adhoc trips or projects also need approval before starting any work. Chainsawyers must notify Evan Thompson via email or phone (845) 225-7207 prior to each work trip in Hudson Highlands SPP, Fahnestock SP, and Wonder Lake SP.

*Volunteer Crew Leaders for Trail Crews, Habitat Helpers, and Invasives Strike Force Removal Crews must obtain permission from the land manager prior to trail construction, planting, and invasive plant removal activities.

VOLUNTEER REPORTING

How to Use The Fillable, Auto-calculating PDFs:

Use Adobe Reader to complete this form on your computer, NOT Adobe Acrobat Pro (Mac Users: Please note it will usually open in Mac Preview by default and you need to use Adobe for the form to be interactive).
First save a blank copy to your local computer drive. If you do not save the file before filling it out, your changes will not save.
When you are finished filling out the form, click the disk icon in Adobe Reader to save the file.
You can either email this file to your proper liaison or print the form and mail it to them.

If you have issues with the forms please email [email protected].

*For a print version of the below grid please click here

Trail Volunteers
Volunteer Role	Reporting Form	When to Report	Who to Report To
Trail Volunteers	Trail Volunteer Worksheet	Optional, as needed for communications	Optional, as needed for communications
Trail Crew; Roving Trail Team; Ad-hoc Work trip	Crew Project Trip Report Fillable PDF Print Version PDF Optional: Work Trip Workbook and Instructions for Workbook	As soon as possible upon completion of a work trip	Relevant Trail Crew Chief, Trail Supervisor, Trail Chair or Program Coordinator
Crew Chief	Crew Chief & Chainsaw Summary Fillable PDF Print Version PDF Optional: Work Trip Workbook and Instructions for Workbook	July 14: Winter/Spring Report Dec. 22: Summer/Fall Report	Relevant Trail Chair
Regional Trail Chair (see RTC Meetings below)	General Volunteer Report Fillable PDF Print Version PDF	Aug. 1: Winter/Spring Report Jan. 15: Summer/Fall Report	Relevant Program Coordinator and [email protected]

Ecological Stewardship Volunteers
Volunteer Role	Reporting Form	When to Report	Who to Report To
Invasive Strike Force Surveyors	For Instructions on Procedures and Reporting, please visit the Online Learning Library and scroll down to Ecological Stewardship and Invasives Skills	Within 2 weeks of completion of survey	Stewardship Communications Coordinator, or [email protected]
Invasive Strike Force Trail Crew	Crew Project Trip Report – Crew Roster Fillable PDF Print Version PDF	As soon as possible upon completion of a work trip	Terrestrial Invasives Project Manager or [email protected]
Habitat Helpers Crew	Crew Project Trip Report – Crew Roster Fillable PDF Print Version PDF	As soon as possible upon completion of a workday	Habitat Helper Leader, or [email protected]
Invasives Interns	Sign-in Clipboard, or General Volunteer Report Fillable PDF Print Version PDF	Day-of	Stewardship Communications Coordinator, or [email protected]

Office, Committee and Other Active Volunteers
Volunteer Role	Reporting Form	When to Report	Who to Report To
Office Volunteer	Sign-in Clipboard	Day-of	Sign-in Sheet
Committee Member	Committee Sign-in Sheet	Day-of	Sign-in Sheet
Tabling and Outreach Volunteers	General Volunteer Report Fillable PDF Print Version PDF	As soon as possible upon completion of activity	Relevant Trail Conference Liaison or [email protected]
General Active Volunteers and One-off Projects	General Volunteer Report Fillable PDF Print Version PDF	As soon as possible upon completion of activity	Relevant Trail Conference Liaison or [email protected]
Episodic Groups (i.e. Scouts, corporate, etc.)	Crew Project Trip Report	As soon as possible upon completion of activity	Relevant Trail Conference Liaison or [email protected]

Workshops and Meetings
Volunteer Role	Reporting Form	When to Report	Who to Report To
Workshop Attendee (Includes Instructor Attendance)	Sign-in Sheet	As soon as possible upon completion of workshop	Instructor sends to [email protected]
Workshop Instructor: Administrative Time	Include on sign-in sheet	As soon as possible upon completion of workshop	[email protected]
RTC Meetings	Sign-in Sheet	As soon as possible upon completion of meeting	RTC Chair sends to [email protected]

Publications Committee
Volunteer Role	Reporting Form	When to Use	Who to Send To
Author/Project Manager	Photo/Video Release	When photo is taken of people who can be identifed
Author/Project Manager	License Agreement for Photographers	When photographer submits photo(s)/video(s) to be used in a Trail Confernce publication
Author/Project Manager	License Agreement for Authors	When an author submits are work to be published by the Trail Conference but they retain the copyright.
Author	Copyright Donation Agreement	When an author submits a work to be published by the Trail Conference and donates the copyright to the Trail Conference.

Volunteer Forms

GENERAL VOLUNTEER FORMS

VOLUNTEER SERVICE AGREEMENT FORMS

VOLUNTEER REPORTING

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