FORM CATEGORIES
GENERAL VOLUNTEER FORMS
Incident, Injury and Insurance Protocol and Forms (Click Here) | |
Volunteer Information Form (Click Here) | |
Youth Volunteer Forms | |
Youth Guardian Consent Form | Fillable PDF Form To access interactive, fillable features you must download and use Adobe Reader |
Background Check to Work with Youth | |
ATC Youth Volunteer Consent |
Sections 26-32 of the ATC Volunteer Form must be completed and signed by a parent or legal guardian |
Volunteer Trail Leader Forms | |
Expense Reimbursement | Guidelines and Forms |
Trail Project Approvals | Webforms |
Volunteer Assignment Changes | Email [email protected] and please include the following information: Name of Volunteer Volunteer's Email Region If necessary, Trail Segment Details of Change (New Assignment or Resignation) |
VOLUNTEER SERVICE AGREEMENT FORMS
Appalachian Trail | ||||||||||||||||||||||||
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Volunteer Location | Volunteer Role | Required Form(s) | Form Due | Send To | Stipulations/Notice Required | |||||||||||||||||||
Appalachian Trail, Side Trails, |
All Volunteers* |
Appalachian Trail Conservancy Volunteer Form Please select New York-New Jersey Trail Conference for Group Name |
Every 5 Years | Submit Online Form |
N/A |
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New Jersey | ||||||||||||||||||||||||
Volunteer Location | Volunteer Role | Required Form(s) | Form Due | Send To | Stipulations/Notice Required | |||||||||||||||||||
Essex County Parks |
All Volunteers* |
Instruction Sheet (Must Follow) |
Once at start of volunteering |
[email protected] |
Trail Volunteers must notify Trail Supervisor prior to performing any activities outside of standard trail maintenance, such as holding large-scale vegetation removal or reblazing efforts. |
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Morristown National Historic Park |
All Volunteers* |
Morristown Volunteer Form |
Once at start of volunteering; Volunteers are prompted to fill this out and submit at the start of their role |
Trail Supervisor |
Digging in the soil and moving clusters/piles of rocks is not permitted without prior permission from NPS and the presence of an archaeologist may be required. |
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Delaware Water Gap National |
All Volunteers* |
2. Volunteer Service Agreement Form 3. COVID-19 |
Annually |
[email protected] |
All volunteers must record volunteer activities on Individual Volunteer Log and submit to Supervisor monthly. Trail Volunteers must notify Trail Supervisor prior to performing any maintenance activities outside of standard trail maintenance, such as: trail reroutes, reblazing, vegetation removal outside the trailway, invasives removal, digging in previously undisturbed soil, and using power tools. |
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New York Catskills | ||||||||||||||||||||||||
Volunteer Location | Volunteer Role | Required Form(s) | Form Due | Send To | Stipulations/Notice Required | |||||||||||||||||||
Catskills Park: |
Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers |
Instruction Sheet (Must Follow) |
Once at |
[email protected] |
Volunteer must give 48-hour notice to appropriate Forester contact.
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Episodic Volunteers: Workshop and Work Trip Attendees, Roving Trail Team, Roving Shelter Caretakers, Habitat Helpers*, Invasives Strike Force Removal Crew* |
Group Leader submits immediately following each work trip |
[email protected] |
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New York West of the Hudson | ||||||||||||||||||||||||
Volunteer Location | Volunteer Role | Required Form(s) | Form Due | Send To | Stipulations/Notice Required | |||||||||||||||||||
Blauvelt SP, Goose Pond |
All Volunteers* |
Online OPRHP Form (Preferred method, also covers OPRHP Taconic Region Parks) |
Annually |
Submit Online Form |
Trail Crews: Submit to the park a list of planned worktrips for approval before volunteers begin any work. Ad hoc trips or projects also need approval before starting any work. |
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Neversink River Unique Area
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Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers |
Instruction Sheet (Must Follow) |
Once at start of volunteering |
[email protected] |
Volunteer must give 48-hour notice to Supervisor prior to any volunteer activities, and specify when planning to use chainsaws or other power tools.
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Episodic Volunteers: Workshop |
Group Leader submits immediately following each work trip |
[email protected] |
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Shawangunks and Surrounding lands:
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Long-Term Volunteers: Trail Maintainer, Shelter Caretaker, Trail Steward, Trail Supervisor, LTC Chair, Sawyers, Trail Crew Leaders*, Recurring Trail Crew Members, Invasives Surveyors, Sawyers |
Instruction Sheet (Must Follow) |
Once at start of volunteering |
[email protected] |
Volunteer must give 48-hour notice to Supervisor prior to volunteering, and specify when planning to use chainsaws or other power tools.
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Episodic Volunteers: Workshop |
Group Leader submits immediately following each work trip |
[email protected] |
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New York East of the Hudson | ||||||||||||||||||||||||
Volunteer Location | Volunteer Role | Required Form(s) | Form Due | Send To | Stipulations/Notice Required | |||||||||||||||||||
Hudson Highlands SPP, Fahnestock |
All Volunteers* |
Online OPRHP Form (Preferred method, also covers Palisades Region Parks)
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Annually |
Submit Online Form |
Volunteers maintaining trails in the Taconic region are required to notify their Trail Supervisor prior to any maintenance trips. |
*Volunteer Crew Leaders for Trail Crews, Habitat Helpers, and Invasives Strike Force Removal Crews must obtain permission from the land manager prior to trail construction, planting, and invasive plant removal activities.
VOLUNTEER REPORTING
How to Use The Fillable, Auto-calculating PDFs:
- Use Adobe Reader to complete this form on your computer, NOT Adobe Acrobat Pro (Mac Users: Please note it will usually open in Mac Preview by default and you need to use Adobe for the form to be interactive).
- First save a blank copy to your local computer drive. If you do not save the file before filling it out, your changes will not save.
- When you are finished filling out the form, click the disk icon in Adobe Reader to save the file.
- You can either email this file to your proper liaison or print the form and mail it to them.
If you have issues with the forms please email [email protected].
*For a print version of the below grid please click here
Trail Volunteers | |||
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Volunteer Role | Reporting Form | When to Report | Who to Report To |
Trail Volunteers | Trail Volunteer Worksheet | Optional, as needed for communications | Optional, as needed for communications |
Trail Crew; Roving Trail Team; Ad-hoc Work trip |
Crew Project Trip Report Fillable PDF Print Version PDF Optional: Work Trip Workbook and Instructions for Workbook |
As soon as possible upon completion of a work trip | Relevant Trail Crew Chief, Trail Supervisor, Trail Chair or Program Coordinator |
Crew Chief | Crew Chief & Chainsaw Summary Fillable PDF Print Version PDF Optional: Work Trip Workbook and Instructions for Workbook |
July 14: Winter/Spring Report Dec. 22: Summer/Fall Report |
Relevant Trail Chair |
Regional Trail Chair (see RTC Meetings below) |
General Volunteer Report Fillable PDF Print Version PDF |
Aug. 1: Winter/Spring Report Jan. 15: Summer/Fall Report |
Relevant Program Coordinator and [email protected] |
Ecological Stewardship Volunteers | |||
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Volunteer Role | Reporting Form | When to Report | Who to Report To |
Invasive Strike Force Surveyors | For Instructions on Procedures and Reporting, please visit the Online Learning Library and scroll down to Ecological Stewardship and Invasives Skills | Within 2 weeks of completion of survey | Stewardship Communications Coordinator, or [email protected] |
Invasive Strike Force Trail Crew | Crew Project Trip Report – Crew Roster Fillable PDF Print Version PDF |
As soon as possible upon completion of a work trip | Terrestrial Invasives Project Manager or [email protected] |
Habitat Helpers Crew | Crew Project Trip Report – Crew Roster Fillable PDF Print Version PDF |
As soon as possible upon completion of a workday | Habitat Helper Leader, or [email protected] |
Invasives Interns | Sign-in Clipboard, or General Volunteer Report Fillable PDF Print Version PDF |
Day-of | Stewardship Communications Coordinator, or [email protected] |
Office, Committee and Other Active Volunteers | |||
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Volunteer Role | Reporting Form | When to Report | Who to Report To |
Office Volunteer | Sign-in Clipboard | Day-of | Sign-in Sheet |
Committee Member | Committee Sign-in Sheet | Day-of | Sign-in Sheet |
Tabling and Outreach Volunteers | General Volunteer Report Fillable PDF Print Version PDF |
As soon as possible upon completion of activity | Relevant Trail Conference Liaison or [email protected] |
General Active Volunteers and One-off Projects | General Volunteer Report Fillable PDF Print Version PDF |
As soon as possible upon completion of activity | Relevant Trail Conference Liaison or [email protected] |
Episodic Groups (i.e. Scouts, corporate, etc.) | Crew Project Trip Report | As soon as possible upon completion of activity | Relevant Trail Conference Liaison or [email protected] |
Workshops and Meetings | |||
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Volunteer Role | Reporting Form | When to Report | Who to Report To |
Workshop Attendee (Includes Instructor Attendance) | Sign-in Sheet | As soon as possible upon completion of workshop | Instructor sends to [email protected] |
Workshop Instructor: Administrative Time | Include on sign-in sheet | As soon as possible upon completion of workshop | [email protected] |
RTC Meetings | Sign-in Sheet | As soon as possible upon completion of meeting | RTC Chair sends to [email protected] |
Publications Committee | |||
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Volunteer Role | Reporting Form | When to Use | Who to Send To |
Author/Project Manager | Photo/Video Release | When photo is taken of people who can be identifed | |
Author/Project Manager | License Agreement for Photographers | When photographer submits photo(s)/video(s) to be used in a Trail Confernce publication | |
Author/Project Manager | License Agreement for Authors | When an author submits are work to be published by the Trail Conference but they retain the copyright. | |
Author | Copyright Donation Agreement | When an author submits a work to be published by the Trail Conference and donates the copyright to the Trail Conference. |