2009-04-06 Web Design status meeting

Old Business:

1. Agenda modifications

Note: Items that need follow-up are highlighted in red.  As action items are created or the item completed, the highlighting should be removed.

2. Subteam status reports

* Business model (Ann/Ed)

Discussion of how we operate; staying on track.

Processing feedback and comments. Walt gets 2-3 a day. Manageable for now. Create id for [email protected] -- who reads it? and replies? (Josh to set up -- remind him,)

Discussion of opt-in default ... gather data. Josh would like default to be opt-in; current setting is opt-out. (Reflect decision in privacy policy.) If change to opt-in, what is unsubscribe process? (Need someone to do it.)

After registering, first time in store, does address info appear in store? Validate by testing. What happens with opt-in setting in the store?

* Content (Georgette)

Hikes of the week, google maps work almost done. Georgette to look at also adding some of the Trail Walker hikes.
Catherine's pages nearly done. Volunteer info form updated based on early experience. Keeping front page dynamic.

* Technology (Walt)

Work to do on 301 redirects ... pattern matching issue. High priority -- redirect trails/index.html -- on Go Hiking, add links for stuff still useful on the old site.

Other pages on old site that are being picked up by search engines, Also need a redirect (expensive browser action -- therefore do only for most accessed pages). Issue of logo on each page -- tedious to do. For top ten pages -- add banner to encourage people to link to new site (Georgette to do.)

Jacob to work on improving Long Path. New Highlands trail map -- Jeremy to do by Sept.

Asked for Ubercart changes for back office issues. (Credit card, adding field for ??)

Issue ... credit card denied message. Don't have enough info to pursue.
Allow Paypal ? or Google checkout ? in addition to credit cards. Discuss at a future time.

3. Review launch status and set goals for next week.

* Join/Renew/Donate flow and other store issues
Billing address & shipping address different -- ebase should save billing address as primary contact.
Still need to clean up register flow.
Declare member early -- trust them. Risk -- end up with people who say they are members but aren't. Ask Trellon to fix so that when click "I am a member", Role gets set to member.
Donate needs enhancement for info on to whom an acknowledgement should be sent.

Discuss "Are you a registered user?" flow and 10% discount.

* Calendar
* Google Analytics
* Migrating content from the old site
* Trellon issues
* Other high priority items
* (defer until Doug is here) Images on the site: what is there; how to get them there.

4. Specific action items requiring discussion.

See http://nynjtc.org/meeting/actions

5. Phase 2 planning

* Process: gather requirements, prioritize requirements, size implementation, build work plan, implement per plan.
* Gather requirements -- Steo 1: Build tentative starter list of requirements (in random order for now); Step 2: take to committees, staff, board for additional input.

New Business:
* Need list of people who want eWalker
* Managing memberships: Back office processing of members once we get Trellon to set the member role when a user claims to be a member. Block users from updating member # and member expiration date fields.

Meeting schedule:
Next meeting: phone call or at TC office?
Invite someone to next status meeting?