2009-10-05 Web Design status meeting

Date: 
Monday, October 5, 2009 - 1:30pm - 2:30pm
Location: 
Conference call
Committee: 
Web Design
Agenda: 
Old Business:

1. Agenda modifications

2. Subteam status reports

* Office status (Josh)
• Non-members declaring they are members & getting discount ... when will this go away? (9 people did this last week)
• Other

* Google Analytics and Theming (Doug)

* Business model (Ann)
• Summarize what's in 2010 budget & plan re Web site.

* Content (Georgette)
• Current activities

* Technology (Walt)
-- Procedure for Web site outages
-- Backup plan
-- Drupal 6
-- Store issues: Ubercart membership process - expiration date processing
-- ebase fields to push to the Web site; synchronization plan


3. Set goals for next couple of weeks
* Walt's priorities
* Other high priority items

4. Specific action items requiring discussion.
See http://nynjtc.org/meeting/actions
Review outstanding actions from prior meeting minutes

New Business:

Meeting schedule:
Next meeting: phone or office next or two weeks ?
Invite someone to next status meeting?

Parking lot (for later discussion):

Attendees: 
Ann, Walt, Georgette, Josh
Minutes: 

Old Business:

1. Agenda modifications

2. Subteam status reports

* Office status (Josh)

• Non-members declaring they are members & getting discount ... when will this go away? (9 people did this last week)
• Other

o Electronic email renewal reminders to go out.
o Mass email for donations went out. 3 members from old IE users who couldn't complete transaction.
o Jenny not on Feedback list any more. Office flow working much better. Still looking at email streamlining - probably will promote feedback and info. Eliminate office and frontdesk. Leave orders working plus give Gary his own email.
o Special promotions (e.g. holiday memberships) ... just do low-tech this year. Put pdf on Web for download & printing. Also need to add offline order form to web. (Josh to work with Gary & Georgette to figure out how to do this.)
o Invoice to print ... see email from Walt.
o TrailWalker order form needs changing for new shipping & handling too.
o As part of audit process, will be streamlining volume of information auditors have to review. (e.g. can we sidestep Visa/MC issue?)

* Google Analytics and Theming (Doug)

Good results coming in from site traffic.

* Business model (Ann)

• Summarize what's in 2010 budget & plan re Web site.
o Technology committee should be proactive and take capabilities/needs before the other committees.
3Q2009 volunteer hours ... please send them to Ann.  (didn't cover this on the call)

* Content (Georgette)

• Current activities - thinking about how volunteers can fit in better

* Technology (Walt)

-- Procedure for Web site outages -- need to create more complete set of instructions.
-- Backup plan - still no action from TIS. Josh to call Joe when he gets off this call.
-- Drupal 6
-- Store issues: Ubercart membership process - expiration date processing
-- ebase fields to push to the Web site; synchronization plan - Walt to get together with Catherine.
-- external email system at Dartmouth - Walt investigating & setting up a Webinar on 10/21.

 

3. Set goals for next couple of weeks

* Walt's priorities
* Other high priority items

4. Specific action items requiring discussion.

See http://nynjtc.org/meeting/actions
Review outstanding actions from prior meeting minutes

New Business:

Meeting schedule:

Next meeting: phone or office next or two weeks ?  Next call will be on 10/19 (office is closed 10/12)

Invite someone to next status meeting?

Parking lot (for later discussion):

Groups: